Terms of Reference for Project Manager

TERMS OF REFERENCE

 

Project Title:                                “PCB-Free Electricity Distribution in Georgia”

GEF Project ID: 9227, GEF Agency Project ID: 150214

Executing Agency:                      Regional Environmental Centre for the Caucasus (REC Caucasus)

Implementing Agency:                United Nations Industrial Development Organization (UNIDO)

Post Title:                                     Project Manager

Contract Type:                             Service Agreement

Starting Date:                              April 1, 2018

Duration:                                     1 year (April 1, 2018 – September 1, 2019) with possible extension

Duty Station:                               Tbilisi, Georgia

 

 

A. SUMMARY OF THE PROJECT

 

Background

The Georgian Government obtained a grant of US$ 3 910 000 from “GEF” through the UNIDO to finance the implementation of “PCB-Free Electricity Distribution in Georgia”  Project. The Project is implemented from January 2018  to January 2021 as the grant’s scheduled closing date. The Regional Environmental Centre of the Caucasus  is the executive agency and responsible for executive  this Project according to the Grant Agreement. The Objective of the Project is to assist Georgia to strengthen its technical and management capacity for minimizing exposure to POPs.

The Project consists of the following two key components:

Component 1: Legal, institutional and capacity strengthening

Activities under this Component are focused on the environmentally sound disposal of high risk stocks known and inventoried at time of project appraisal, and those that can be identified as high risk stocks through a first level risk assessment. These activities directly support the PDO in the safe packaging, removal, transportation and destruction of high-risk stocks of pesticides, in state-of-the-art facilities overseas, and will provide hands-on experience and expertise for sustainable management of such wastes. As part of the results agreement for this Project, one thousand tons of obsolete pesticides, including POPs pesticides disposed of in an environmentally sound manner.

Component 2: Management and disposal of equipment containing high concentration PCB oils

• This component will support further identification of pure or high concentration PCB equipment through inspection in the Georgia electric power substation, as wells as transportation and disposal of 300 tons of PCB and associated equipment. The following strategy will be adopted:
• Pure PCB transformers and capacitors would be shipped abroad for disposal;
• Highly contaminated oil will be drained out and also shipped abroad for disposal;
• The carcasses of PCB highly contaminated PCB transformers will be decontaminated in Georgia with co-financing support under the technical assistance of the project, also in order to allow for the recycling of copper and steel which could bring a significant saving to the disposal activities.

Component 3: Technology transfer for long lasting PCB management capacity in the electricity distribution sector

• This component will support detailed inventory of the PCB containing transformers in all industrial sectors. Procedures aimed at preventing the release of contaminated oil in the environment and the cross contamination of transformers during maintenance will be established. The of specific safety procedures to be adopted for PCB contaminated equipment in case of accident will be identified. A technology for the treatment of PCB oil and transformer will be identified and procured. Training on the use of the technology will be provided. Around 1000 tons of PCB oil will be treated by means of the technology procured. It is expected that the technology would be operated by a Georgian operating entity which will be in charge of the following:
• Transportation of PCB contaminated electric equipment and oil and of decontaminated electric equipment and oil from-to the facility; trucks for the transportation shall be provided by the operating entity;
• Transportation of the PCB destruction equipment to the transformer site, when needed and only if the equipment provided is a mobile equipment;
• Safe storage of PCB contaminated equipment and oil pending treatment;
• Draining of PCB contaminated dielectric oil from transformers;
• Conduction of PCB destruction activity using the PCB destruction equipment;
• Regeneration of decontaminated oil to be used for retro filling transformers;
• Carrying out transformer refilling with PCB free regenerated oil

Component 4:  Monitoring and Evaluation

This component includes assessment of the impact of project activities including lessons learned.

 

The overall objective of the project is Ensuring sound PCB management in Georgian electricity distribution

network.

 

B. SCOPE OF work under this TOr

 

The Project Manager will be working under the full guidance of the Project Director (PD) and the key tasks will include:

• Management Unit (PMU) and manage and supervise Project as described in the below responsibilities
• Managing staff and overseeing the day-to-day activities of the PMU related to the management and implementation of the Project, project monitoring and evaluation, overall management, and progress reporting, leading staff of the PMU.
• To provide advice and orientation to relevant stakeholders in pursuit of the project objective, taking advantage where possible of opportunities offered by other actors and projects;
• Overall supervision of project activities and arrange for public consultations as required;
• Participate and represent the PMU as non-decision-making member in the Project Steering Committee(PSC) ;
• Support PD ensuring inter-agency and inter-project coordination;
• Draft Terms of References and management of local and foreign consultants, monitoring progress on deliverables under those contracts and providing feedback as necessary, and coordination of the work of the consultants consistent with the overall project implementation plan.
• Prepare, or as appropriate supervise the preparation of, progress reports, annual reports, project completion report and other reports that may be required by the stakeholders;
• Prepare, or as appropriate supervise the preparation of, annual work plans and budgets;
• Ensure the timely submission of work plans, reports, outputs and other deliverables to PD for review and evaluation, as appropriate;
• Supervise PMU staff in the performance of their respective duties and ensure the efficient functioning of the unit and ensure that clear working arrangements are established to ensure proper management of funds;
• Represent the PMU and the project in general to national and international audiences in Georgia and internationally.
• Regularly report to and keep the PD up to-date on project progress and implementation issue;
• With support as necessary from consultants and other technical specialists, ensure the development and implementation of a monitoring and evaluation plan for the project linked to the project logframe and based on principles of adaptive management.
• With support as necessary from consultants and other technical specialists, ensure the development and implementation of plans for stakeholder participation and for the systematization, dissemination and replication of project results and lessons learnt.
• The maintenance of regular communication and working relations with MoEPA, representatives of the various Ministries involved in the project, CSOs and other relevant stakeholders in order to ensure that they are maintained aware of project activities, plans and results, that opportunities exist for their opinions to be taken into account in project decision-making, and that project strategies and actions are in accordance with national policies, needs and conditions.
• Represent the project in the partners meetings and report to the PD on the outcomes of these meetings. This representation is subject to the PD approval which not be refused if such meetings are of the interest to the project.
• Assume any other function, which will contribute to achievement of project objectives and its visibility.

 

C. QUALIFICATIONS AND EXPERIENCE

 

Qualifications

• The person suitable for this position should have the following qualifications:
• University diploma in environmental engineering, environment or equivalent
• At least 5 years of project management experience and at least 3 years of work experience in the field of pollution management projects
• Proven experience and technical ability to manage a large project
• Effective interpersonal, management and negotiation skills proven through successful interaction with stakeholders, including senior government officials, regional/local authorities, experts and NGOs/communities
• Demonstrated ability in team management and collaboration
• Fluency in English
• Computer literacy

 

D. Major outputs:

1. Time sheets  submitted on time and in the necessary detail;
2. Contribution to project operational updates (half yearly).
3. Supervise of project activity implementation by third parties.

 

E. PAYMENT MODE:

The payment will be done on the monthly basis based on the RECC Timesheets approved by project director.

 

In addition to the salary the Project Manager will be paid a per diem, according to REC Caucasus and project established rates and procedures, to cover the cost of accommodation, meals and transportation during the field trips. Payment of per diems and reimbursement of expenses will be made only, if the travel has been approved by REC Caucasus. Payment will be made upon submission of an invoice supported by receipts.